Microsoft Office
Carolina Jasinski
Executive Assistant & PMO
Pilar, Buenos Aires,Argentina
Summary
Experienced administrative professional who works with top-level executives (local and expats). Vast expertise in time management, communication skills and support to the day-to-day events of the office.
Overview
25
25
years of professional experience
4
4
Certifications
4
4
Languages
1
1
Degree obtained as Office Manager
Work History
Executive Assistant | CFO Cono Sur
Bayer
Buenos Aires, Argentina
01.2019 - Current
- Provide management and executive support complying with company policies and regulations.
- Handling of confidential information.
- Management and maintenance of complex schedules, coordination of appointments, agenda drafting, travel and logistic arrangements for executives and/or visits.
- Prepare and arrange meetings and management of events including content development, data collection, create and distribute meeting minutes and presentations.
- Develop team communications.
- Gather feedback and proactive tracking of action lists and open items.
- Monitor and dealing of incoming correspondence and documentation.
- Foster networking with internal and external stakeholders
- Influencer for LIFE 2.0 program withing CFO Cono Sur Community.
- Local PMO for Global Project on fit gap analysis
- Assisting of auditors throughout reviews, offering clerical support.
Executive Assistant – CEO & CFO Cono Sur
Bayer
Buenos Aires, Argentina
04.2018 - 01.2019
- Provided management and executive support complying with company policies and regulations.
- Handling of confidential information.
- Performed senior secretarial and administrative support, including management and maintenance of schedules, coordination of appointments, travel and logistic arrangements for executives and board members or visits.
- Prepared and arranged meetings and management events including content development, data collection, created and distributed meeting minutes and presentations.
- Gathered feedback and proactive tracking of action lists and open items.
- Monitored and dealing of incoming correspondence and documentation.
- Fostered networking with internal and external stakeholders.
- Maintained energy and enthusiasm in fast-paced environment.
- Developed team communications and information for meetings.
Executive Assistant | Head Product Supply
Bayer
Buenos Aires, Argentina
04.2013 - 04.2018
- Developed team communications, using software tools to create documents
- Coordinated planned of Departmental meetings - attendance and preparation of necessary material
- Drafted plant reports, collecting information, assembling and translating it
- Prepared expense report, invoice payment processing, approval of non-productive expenses on behalf of Management, material requirements.
- Event Management of the site for both indoor and outdoor activities, including content development, data collection; created and distributed meeting minutes and presentations.
- Performed senior administrative support, including management and maintenance of schedules, coordination of appointments, travel and logistic arrangements
Executive Assistant
Quad Graphics
Buenos Aires, Argentina
10.2008 - 02.2013
- Assistant to Management Team (4 managers)
- CSR for offshore accounts
- Latin America business trips coordinator. Organized international and domestic travel arrangements for staff members, including all transportation and hotel stays.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning
- Screened calls and emails
- Managed administrative functions, including complex calendar
- Processed travel expenses and reimbursements
- Organized monthly meeting
Executive Assistant to CEO
Dana
Buenos Aires, Argentina
10.1996 - 09.2008
- Assistant to Management Team (4 managers).
- Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls.
- Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for directors, president and executive vice president.
- Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
- Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
- Coordinated travel arrangements, including booking airfare, hotel and ground transportation.
- Screened calls and emails and initiated actions to respond or direct messages
- Processed travel expenses and reimbursements
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Division Assistant Human Resources
Kellogg
Buenos Aires, Argentina
05.1995 - 05.1996
- Conduct research, gather information from multiple sources and present results for divisional monthly and quarterly meetings
- Communications: house organ & internal boards news
- Expense reports
- Managed first interviews of possible candidates
- Event management
- Call screening
Education
Degree Title - Office Manager
Ott College
Buenos Aires, Argentina 03.1994 - 12.1994
High School Diploma -
St. Nicholas English School
Buenos Aires, Argentina 01.1981 - 01.1987
Skills
Time management
Additional Information
- Married, 2 children
- Argentina & Polish nationalities
Software
ERP (SAP & Oracle)
Certification
FCE
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
swipe to browse
Interests
Social Responsibility - Member of UNES @ Bayer
Quote
Fall seven times; stand up eight.
Japanese proverb
Timeline
Executive Assistant | CFO Cono Sur
Bayer
01.2019 - Current
Executive Assistant – CEO & CFO Cono Sur
Bayer
04.2018 - 01.2019
Executive Assistant | Head Product Supply
Bayer
04.2013 - 04.2018
Executive Assistant
Quad Graphics
10.2008 - 02.2013
Executive Assistant to CEO
Dana
10.1996 - 09.2008
Division Assistant Human Resources
Kellogg
05.1995 - 05.1996
Degree Title - Office Manager
Ott College
03.1994 - 12.1994
High School Diploma -
St. Nicholas English School
01.1981 - 01.1987
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