Dálila Menendez
Buenos Aires
Summary
Proficient Executive and Administrative Secretary with more than 25 years of experience specializing in administrative work, problem-solving, planning, and optimal assistance.
My greatest strength (almost 15 years) is in the Oil & Gas sector; this constant learning of various sectors has given me the characteristic of preparing myself for all kinds of items since my nature is curious and I am always looking to learn new things.
Detail-oriented, with excellent planning, organizing, and time management.
Several complementary studies make my training comprehensive: with the ability to easily manage both the administrative tasks of the company and in technical areas; or participate in the most dynamic ones such as organization of events or general coordination of working teams.
I enjoy working individually or in a team, anticipating needs, and seeking solutions, with ethics and responsibility.
I love learning languages and getting to know other cultures.
Overview
19
19
years of professional experience
Work History
Administrative Assistant at Accounts Payable
Grupo Medanito S.A. (Flargent S.A.) (Oil & Gas Suppliers)
Buenos Aires
03.2018 - Current
- Control of billing and processing of documentation received.
- Review for approval or rejection.
- Entry of billings in own modules of digitized management of invoices.
- Verification of documentation received against purchase orders (ERP Purchasing Module and Suppliers Module Microsoft AX)
- Continued interaction with our purchasing teams for this purpose.
- Accounting of invoices in ERP, assigning accounts corresponding if it were not by direct PO.
- Management of payment to suppliers, having fluid communication with themselves.
- Provided friendly and efficient service to vendors, handling challenging situations with ease.
- Reconciliations of debts and preparation of payment plans for preventive agreements and out-of-court settlements.
- Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity.
- Analysis and reports of current accounts. Management reports.
Administrative Assistant of Business & Commercial
Grupo Medanito S.A. (Flargent S.A.) (Oil & Gas Suppliers)
Buenos Aires
05.2015 - 02.2018
- Assistant to Technical-Commercial Teams, being an average of 12 to 15 people.
- Coordination in Tenders (specifications, bid submissions systems, etc.).
- Proved successful working within tight deadlines and fast-paced atmosphere.
- Offered friendly and efficient service to customers, and handled challenging situations with ease.
- Directed workflow, acting as an intermediary between all departments by arranging conference calls, scheduling meetings, composing correspondence, and managing calendars and travel agendas.
- Comprehensive coordination in Trade Missions (USA, South America, Africa, China, India, and others).
- Served as an assistant to all administrative personnel and acted as a first point of contact for visitors and customers
- Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork.
- Recognized for assisting customer inquiries immediately
- Integral organization of Flargent´s stands at Oil & Gas Argentina exhibitions 2015 and 2017 in La Rural Convention Center.
- Active participation in preparation and editing of institutional videos for internal and commercial use, recorded in several locations.
- Participation in the implementation of the company website and social networks
Assistant QHSE, Business Associations and Geology
Grupo Medanito S.A. (Oil & Gas Industry)
Buenos Aires
11.2010 - 04.2015
- Direct assistant to Managers, and their management teams approximately 30 people.
- General duties of bilingual secretary/ trilingual (English, Portuguese, Spanish) according to needs.
- Coordination of multidisciplinary work teams.
- Events corporate, DATA ROOM.
- Comprehensive travel coordination (cabotage and abroad) for training, congresses, etc.
- Billing to partners, Coordination and follow-up of presentations to Provincial, National, and/or private entities (extensions, tenders, new contracts, etc.)
- Management of exclusive Argentinian Oil & Gas apps of the SEN: Chap. IV, DS info UEX
- Entry of suppliers, and preparation/reception of Purchase Requests in Suppliers Module, Projects Module, in Microsoft AX.
- The comprehensive organization "Scout Meeting" October 2011.
- Identified issues, analyzed information, and provided solutions to problems.
- Floor brigade in QHSE team, with CPR courses, fire management, fire extinguishers, first aid, etc.
Assistant Power Generation Manager
Medanito S.A. (Oil & Gas Industry)
Buenos Aires
11.2008 - 11.2010
- Generation and monitoring of files (technical and/or commercial, compilations, notes, etc.)for presentations to the SEN, CAMMESA and ENARSA ( Argentinian Government entities related to Energy) referred to the settled, authorization and expansion of the Rincón de los Sauces (Neuquen) Thermal Power Plant Station.
- Oral and written communication in English and Portuguese with suppliers and customers.
- Developed and maintained courteous and effective working relationships.
- Improved operations through consistent hard work and dedication.
- General Secretariat tasks: Agenda management, correspondence, reception and filtering of calls, organization of industry events and fairs.
- Coordination of meetings, videoconferences, conference calls, use of a projector, and preparation of presentations.
- Own writing, statistics and presentations in technological utilities.
- Entire coordination of trips, for internal staff and visitors, both abroad and within the country, etc.
- Attendance in administrative tasks. Control of expenses.
- Credit card and cash expense reports.
Back Office Assistant
Manufactura de Elastomeros SRL
San Justo- Buenos Aires
09.2003 - 10.2008
- Personal assistance, management, preparation and monitoring of daily agenda and monthly.
- Organization of corporate and personal trips for Managers.
- Management of bank accounts of the Company and individuals of the Managing Partners.
- Assisted operations manager with the planning of routine operations and special projects.
- Business advise and assistance on expansion projects abroad (Venezuela), together with Depts. Engineering and Production (School Factory Project in Merida).
- Purchase of general supplies,
- Detailed organization of computer systems and networks of the company.
- Introduced organization systems to keep filed customer documents confidential and increase operational efficiency.
Education
Not Finished - INTERNATIONAL TRADE
UNIVERSIDAD NACIONAL DE LA MATANZA
BUENOS AIRESSkills
- Flexible and Adaptable
- Conflict Resolution
- Customer Service
- Self-Motivated
- Good listening skills
- Decision Making
- Responsible
- Organization and Time Management
- Research and Analytical Skills
- Multitasking and Time Management
- Strong Organizational Skills
- Travel Administration
Languages
Spanish
Native language
English
Upper intermediate
B2
Italian
Upper intermediate
B2
Portuguese
Intermediate
B1
Additional Information
Driver's License B1
Available to travel
Available for relocation
Timeline
Administrative Assistant at Accounts Payable
Grupo Medanito S.A. (Flargent S.A.) (Oil & Gas Suppliers)
03.2018 - Current
Administrative Assistant of Business & Commercial
Grupo Medanito S.A. (Flargent S.A.) (Oil & Gas Suppliers)
05.2015 - 02.2018
Assistant QHSE, Business Associations and Geology
Grupo Medanito S.A. (Oil & Gas Industry)
11.2010 - 04.2015
Assistant Power Generation Manager
Medanito S.A. (Oil & Gas Industry)
11.2008 - 11.2010
Back Office Assistant
Manufactura de Elastomeros SRL
09.2003 - 10.2008
Not Finished - INTERNATIONAL TRADE
UNIVERSIDAD NACIONAL DE LA MATANZA
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