Genevieve Martin
Van Buren,AR
Summary
Multi-tasking Special Projects Coordinator well-known for successfully taking a project from the earliest stage to completion. Promoting exemplary skills in data organization and project planning. Pursuing a new role where hard work and dedication will be highly valued.
Overview
13
13
years of professional experience
Work History
Special Project Coordinator
Bible Teaching Resources
10.2016 - Current
- Transcription of audio messages and format for public use
- Website media loads, formatting and maintenance
- Social media scheduling and posting
- Interaction and reporting to Board of Directors
- Special project research and presentations
- Process payables, reconcile monthly bank statements and prepare financial reports
- Function as primary office personnel interacting with donors and board members
- Prepare board minutes
- Coordinate special projects as requested
Office Manager / Inventory Manager
Sealtite of Arklahoma
03.2025 - 08.2025
- Performed Human Resources functions (policy review, new hire paperwork, benefits)
- Interact with customers, salesmen, potential clients and visitors to the company
- Organize and implement new website using Shopify platform
- Prepare and implement plan for inventory management of retail warehouse
- Attend vendor, Chamber of Commerce event and other networking events to promote the company and its services
- Prepare and distribute marketing material for company
- Prepare company policy documents and forms and implement their use within the business
- Supervise part-time employees
- Prepare product orders for customers
- Operate as backup U-Haul representative for the business
- Create marketing material for a non-profit art organization managed by the company’s owner
Office Administrative Assistant
Fort Smith Public Schools Community & Business Partnerships
07.2022 - 03.2025
- Serve as administrative assistant to Executive Director of Community & Business Partnerships
- Work with Financial OAAs districtwide on transaction reporting for Foundation grants and awards
- Work with Financial Department to prepare budget for the department
- Organize data and generate reports for Partners in Education, Foundation and other projects
- Organize and submit background checks and communicate with mentors and volunteers with direct student contact districtwide
- Manage requests and spreadsheet for expenses and income for the FSPS Foundation
- Provide accountant with reports and information necessary to complete the annual FSPS Foundation audit
- Process all payables and orders for the department using eFinance
- Manage and update spreadsheets of partners, mentors, and volunteers for each campus
- Communicate with community partners throughout the district via direct contact and monthly newsletters
- Coordinate Partners in Educator Advisory Board and FSPS Foundation Board meetings and communication
- Organize and implement events and projects which include years of service, retirement, Launch for Learning, Superintendent’s Student Advisory Council, celebrations, Purple Up, and other events and projects
- Create graphics for events and awards using Canva
- Manage CBP webpage on district website
- Manage Employee Recognition Awards nominations, scoring and HR record uploads
- Work with personnel districtwide to coordinate various projects and events
Office Administrative Assistant
Fort Smith Public Schools Special Education Department
12.2020 - 07.2022
- Send out requests for Special Education records
- Process incoming Special Education records
- Process student referrals for services
- Communicate with schools, providers and facilities as needed
- Prepare and update forms as necessary
- Assist with projects as needed
- Provide assistance to coworkers as requested
Administrative Assistant
E-3 Capital Designs
01.2017 - 12.2019
- Preparation and delivery of financial documents and applications
- Client interaction and service
- Financial reporting to clients
- Clerical support
- Other projects as requested
Office Manager/Licensed Insurance Agent
Evans Financial Group
01.2013 - 12.2016
- Sales and service of ACA compliant individual health plans both off-exchange and on-exchange
- Service of Group Disability Income policies through American Veterinary Medical Association group insurance
- Coordinate events and materials for sales meetings between owners/agents and students at Texas A&M College of Veterinary Medicine
- Assist owner/agent with sales and application process of veterinary clients applying for life and disability policies
- Reconcile and identify discrepancies in commission statements from various insurance carriers
- Utilize Constant Contact to communicate with clients, former clients and prospects
- Perform all functions within the office and provide direct support to owners
Office Manager/Administrative Assistant
Bible Teaching Resources
12.2012 - 11.2013
- Perform all functions within the office and provide direct support to president of organization
- Serve as conference coordinator, host and registrar for camps, conferences, classes and other speaking engagements
- Transcription, formatting and final layout composition of lectures
- Research quotes, sources, articles, and biblical commentaries Coordinate teaching/speaking tours and travel
- Assist accounting firm with yearly audits and compilations Accounts payable and receivables
- Negotiate facility, equipment and software contracts to secure best pricing
- Deposits and production of receipts for contributions and payments using donor software segmentation and reporting on donor records
- Communicate with board of directors and act as recording secretary at meetings Write articles and coordinate publication of quarterly magazine
- Design and create full-color product catalog for audio and video series and books
- Prepare study materials for conferences and lectures
- Coordinate interviews with magazine guest contributors
- Edit and produce audio and video for radio, website, inventory, and OnePlace.com Website and online store maintenance, updates and product control
- Troubleshoot equipment and software issues
- Maintain data backup schedule and restore lost/corrupt files when necessary
- Software upgrades
- Permission research and requests Manage three part-time employees
- Coordinate volunteer workers
- Work with printing company, editors, and publishers in production of magazine, books, and other publications
Skills
- Canva
- Google Suite applications
- Microsoft Word, Excel, PowerPoint, Outlook
- Constant Contact
- Customer Relationship Management software
- QuickBooks Pro & QuickBooks Online
- Various online carrier portals
- WordPress
- Processes and procedures
- Data collection
- Interpersonal communications
- Project management
- SpedTrack & ESchool
Accomplishments
- Policy Development - Developed and implemented employee manual outlining all proper business procedures and office policies.
- Data Reporting - Compiled statistical data, employee status and other key data to provide to key school administration.
- Scheduling - Organized and executed multiple projects throughout the year involving district staff and community members.
Timeline
Office Manager / Inventory Manager
Sealtite of Arklahoma
03.2025 - 08.2025
Office Administrative Assistant
Fort Smith Public Schools Community & Business Partnerships
07.2022 - 03.2025
Office Administrative Assistant
Fort Smith Public Schools Special Education Department
12.2020 - 07.2022
Administrative Assistant
E-3 Capital Designs
01.2017 - 12.2019
Special Project Coordinator
Bible Teaching Resources
10.2016 - Current
Office Manager/Licensed Insurance Agent
Evans Financial Group
01.2013 - 12.2016
Office Manager/Administrative Assistant
Bible Teaching Resources
12.2012 - 11.2013
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