Summary
Overview
Work History
Education
Skills
Community Service
Timeline
Generic

Kassie Rinearson

Lonoke,AR

Summary

Driven and resourceful administrative professional with 16+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

Overview

16
16
years of professional experience

Work History

Executive Assistant

Entergy Arkansas
04.2023 - Current
  • Organized and coordinated conferences and monthly meetings.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Answered high volume of phone calls and email inquiries.
  • Facilitated training and onboarding for incoming office staff.
  • Used advanced software to prepare documents, reports, and presentations.
  • Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Handled confidential and sensitive information with discretion and tact.
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Filed paperwork and organized computer-based information.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Took notes and dictation at meetings.
  • Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
  • Created and managed office systems to efficiently deal with documentation.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Coordinated events and worked on ad hoc projects.
  • Upheld strict timetables by maintaining accurate, balanced calendars.

Legal Assistant

Ablondi Law Firm, P.A
01.2009 - 01.2025
  • Opening and Closing Office.
  • Pulling and preparing charts for next day court or office appointments.
  • Pulling charts for all new faxes or phone calls.
  • Quick books, payroll, closing last business day, making deposits.
  • Answering phones and helping clients or other law offices.
  • All around Customer Service.
  • Scheduling and tracking all appointments and court dates.
  • Filing documents at the court house.
  • Assisting with Court prep and appearing in Court with the Attorney.
  • Investigate the facts of cases and ensure that all relevant information is considered.
  • Identify appropriate laws, judicial decisions, legal articles, and other materials for assigned cases.
  • Prepare legal documents, including briefs, pleadings, appeals, wills, contracts, and real estate closing statements.
  • Meet with clients and other professionals to discuss details of case.
  • Keep and monitor legal volumes to ensure that law library is up-to-date.
  • Prepare and process legal documents and papers, such as summonses, subpoenas, complaints, appeals, motions, pretrial agreements, interrogatories and requests for production.
  • Managed accounts and client records of clients, observing confidentiality, and extreme discretion.
  • Handled office scheduling and made notes for deadlines, motions, and other important dates.
  • Communicated pertinent information to clients via phone, email, and mail.
  • Responded to client inquiries, providing accurate legal advice and offering assistance.
  • Contacted clients to schedule appointments and discuss progress of cases.
  • Assisted attorneys with reviewing and organizing witness reports.
  • Revised and finalized letters, briefs, and memos.
  • Researched statutes, decisions, legal articles, and codes.
  • Reviewed Deed of Trust, Title Commitment, and prior bankruptcies documents.
  • Conducted background investigations on defendant.
  • Developed polished motions and briefs to support litigation processes and court proceedings.
  • Reviewed, edited and proofread litigation for proper grammar, spelling and punctuation.
  • Attended court hearings and depositions to take notes and document proceedings.
  • Produced legal documents such as briefs, pleadings and appeals.

Senior Administrative Assistant

Entergy Arkansas
07.2019 - 04.2023
  • Administrative support to Director and department staff.
  • Responsible for scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, and arranging meetings.
  • Responsible for maintaining and tracking records retention.
  • Manage correspondence and routine documents and presentations given minimal direction.
  • Prepare documents, spreadsheets, presentations, interoffice correspondence and copies.
  • Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc.
  • Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.
  • Effectively communicate and coordinate with executive teams.
  • Work with Arkansas Economic Development Foundation board to schedule once a year luncheon.
  • Prepared and distributed team-based communications to foster collaboration and enhance team morale.
  • Coached new employees on administrative procedures, company policies, and performance standards.
  • Coordinated trainings for new team members, overseeing onboarding details.
  • Assisted supervisory staff with management of complex calendars and to-do lists to support organization and productivity.
  • Expertly coordinated logistics for functions both within and outside of organization.
  • Acted as backup for other employees by providing support and adapting to requirements of department.
  • Maintained personal schedule, professional calendar, and individual appointments for senior staff members.
  • Kept files and records in content management systems such as MS SharePoint, EXCEL and others.
  • Categorized and processed sensitive documents with information of deeply personal nature.
  • Researched and analyzed data to efficiently contribute to executive reports for monthly meetings.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Maintained inventory of office supplies and placed orders.
  • Managed filing system, entered data and completed other clerical tasks.
  • Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Established administrative work procedures to track staff's daily tasks.

Administrative Assistant III

Entergy Hot Spring Energy Facility
12.2015 - 07.2019
  • Administrative support to Plant Manager and staff.
  • Responsible for scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, and arranging meetings.
  • Responsible for maintaining and tracking records retention.
  • Manage correspondence and routine documents and presentations given minimal direction.
  • Prepare documents, spreadsheets, presentations, interoffice correspondence and copies.
  • Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc.
  • Work directly with Plant Manager on PE (OEM and Capital) budget for the Plant.
  • Work directly with Plant Manager and team on writing and implementing new LOTO procedure.
  • Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.
  • Lead Safety Community meetings and functions.
  • Direct contact for VMI, stocking and maintaining supplies.
  • Work directly with Process Owner, on AIMM WR’s, Supply Chain and Accounting policies and procedures.
  • Assist in accurate inventory counts and problem solve to reconcile inventory differences.
  • Work directly with NERC champion on compliance standards, and Sarbanes-Oxley.
  • Work directly with Supervisor’s, Process Owner, Engineers, Production Superintendent, and Plant Manager on current and new Contracts.
  • Track contracts and invoices in CPSIS.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Maintained inventory of office supplies and placed orders.
  • Facilitated timely delivery of special projects to meet organizational and departmental objectives.
  • Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.

Case Clerk

Pulaski County Prosecuting Attorney
07.2015 - 12.2015
  • Receives and files documents and vital records; maintains all files as keeper of files and records for the Circuit Clerk.
  • Answers the telephone, responds to questions regarding court documents from persons in the legal system, other governmental agencies and the general public.
  • Fills in at the counter answering questions and performs tasks related to the receipt, review and processing of official documents.
  • Conducts record searches for background checks at the request of the public.
  • Uses computer to search and retrieve records in databases such as: Contexe, CaseManagement and Papervision.
  • Issues certified copies of court documents.
  • Opens mail, prioritizes requests and then files requests with appropriate staff/entities.
  • Calculates charges for filing fees and accepts and receipts fees into accounting system.
  • Balances daily transactions and cash drawer to be forwarded to the accounting department.
  • Ensures that necessary documents are included in all case files before submitting them to court.
  • Receives and processes cases; assigns docket numbers, submits them to Court, issues summons and warrants, records continuances, files probation reports; may notify Secretary of State and other agencies about completed cases.
  • Examined legal documents submitted to courts for adherence to laws and court procedures.
  • Processed payments for fines and fees, maintained accurate drawers, issued receipts, and updated account balances.
  • Maintained court dockets and updated disposition of cases after court hearings and trials.
  • Prepared court orders and judgments for signature.
  • Reviewed court documents to process subpoenas, motions and pleadings.
  • Drafted professional court correspondence to facilitate legal proceedings.
  • Maintained and updated electronic databases to accurately and securely store court documents.
  • Assisted court in scheduling hearings, meetings and other events to support seamless operations.

Education

High School Diploma -

Flathead High School
Kalispell, MT
06.1998

Computer Classes -

Flathead Community College
Kalispell, MT
05.2004

Computer Classes -

Helena Technology School
Helena, MT
06.2007

Skills

  • Administrative Support
  • Customer Service
  • Human Resources
  • Troubleshooting or Helpdesk
  • Cognos
  • AIMM
  • Plant Procedures
  • Education and Training
  • Telecommunication
  • PE Budget
  • Asset Suite
  • Contexe
  • CaseManagement
  • Microsoft Office (Excel, Outlook, PowerPoint)
  • CPSIS
  • Courthouse Case Filing
  • Document handling
  • Scheduling
  • Meeting planning
  • Travel administration
  • Project planning
  • Travel coordination
  • Technical support
  • Process improvements
  • Conference planning
  • Schedule management
  • Executive support
  • Expense reporting
  • Administrative support specialist
  • Email management
  • Invoice processing
  • Certified in 10-key
  • Proofreading
  • Strong problem solver
  • Task delegation
  • Calendar management
  • Document preparation
  • Report analysis
  • Project oversight
  • Office administration
  • Appointment setting
  • Financial services
  • Strategic planning
  • QuickBooks expert
  • Payroll
  • Business administration
  • Accounting
  • Advanced MS office suite
  • Customer Service-oriented
  • Bookkeeping
  • Excel spreadsheets
  • Database management
  • Legal administrative support
  • Filing and data archiving
  • AS/400
  • Logistics and schedule management
  • Office management
  • Multi-line phone proficiency
  • Spreadsheet tracking
  • Presentation development

Community Service

  • Volunteer as a Jump Judge for 3-day Event.
  • Volunteer at an animal rescue.

Timeline

Executive Assistant

Entergy Arkansas
04.2023 - Current

Senior Administrative Assistant

Entergy Arkansas
07.2019 - 04.2023

Administrative Assistant III

Entergy Hot Spring Energy Facility
12.2015 - 07.2019

Case Clerk

Pulaski County Prosecuting Attorney
07.2015 - 12.2015

Legal Assistant

Ablondi Law Firm, P.A
01.2009 - 01.2025

High School Diploma -

Flathead High School

Computer Classes -

Flathead Community College

Computer Classes -

Helena Technology School

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