KARINA VILLARREAL

Job Description

* Handle general inquires; refers more complex inquiries to appropriate department or individual.

* SAP user – Creation of transactions such as Purchase request – Service Entry Sheets – and follow up of Purchase Orders plus the quotation for the services acquired and the relevant meetings to achieve the best price for the most efficient service for the Supply Chain purposes.

Use a good judgment and operates with a customer-centric approach to problem solving.

Organize calendars and prioritize requests as needed. Schedule and coordinate meetings, appointments and other activities. Contact individuals to communicate schedule changes.

* Compile basic information for inclusion in reports or presentation materials, at the direction of executives. Helping with the elaboration of translations for other departments, tables, as necessary.

* Discretion in answering and screening telephone calls and emails as appropriate.

* Receive and assess incoming mail to appropriate individual.

* Retrieve files and materials needed to address action items in mail/emails

* Keep records, confidential files, and hold/diary system.

* Attentive to the Buenos Aires office’s requests, distribution or maintenance of office supplies

* Coordinate parking lots reservation for guests and transportation

* Organization with banquets section and booking of Hilton, Double Tree By Hilton, NH Lancaster, NH Crillon, Meliá Hotels for annual events for each area in company as necessary.

* Review expenses with corporative credit cards of three managers

* Handle payments on time. Developed a solid with outside vendors.

• Answered incoming phone calls to process requests, transfer calls, or relay messages to appropriate personnel.
• Worked closely with management to provide effective assistance for specific aspects of business operations.
• Safeguarded sensitive information through proper documentation handling, data entry, and record maintenance procedures.
• Greeted guests in with friendliness and professionalism.
• Contributed to project success, coordinating logistics and resources for multiple concurrent projects.

Assistant to Real State CEO

• Maximized time management for the Chairman and CEO with effective prioritization of tasks based on urgency level or importance.
• Managed complex calendars successfully, accommodating last-minute changes and ensuring timely attendance to all appointments.
• Enhanced executive''s productivity by managing schedules, coordinating meetings, and organizing travel arrangements.
• Improved workflow efficiencies by developing comprehensive filing systems for easy retrieval of critical documents.

Assistant to the Director of State Argentine Railtrains S.E.

Assistant to Expats

• Collaborated cross-functionally with other departments to drive process improvements with HHRR
• Coordinated complex agendas and transportation
• Took care of Expats needs for relocation
• Answered high volume of phone calls and email inquiries.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Screened calls and emails and responded accordingly to support executive correspondence.
• Took notes and dictation at meetings.
• Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
• Wrote reports, executive summaries and newsletters.

* Translated Auditing and Accounting Standards for eight years

* Coordinated Congresses for accountants and economists all around the country.

* Safeguarded sensitive information through proper documentation handling, data entry, and record maintenance procedures.

• Developed specialized industry knowledge to produce expert translations in the fields of auditing, accounting and finance.

The company is a Trademark and Industrial Patents Office for Registration

• Achieved high levels of knowledge about the registration proceedings as
• Achieved strong and solid adhering to strict deadlines.
• Expedited document processing with accurate data entry and timely filing.
• Supported executive staff with well-prepared reports, presentations, and meeting materials.
• Enhanced office efficiency by organizing and maintaining filing systems physically before digital era.