Kia Alston

This role is responsible for processing payroll, maintaining the general ledger, and handling accounts payable functions.

• Collection and review of documents for new employee packets
• New employee meetings, orientations, and trainings
• Preparation of staffing worksheet for DESE and administration
• Preparation of contracts after staffing worksheet has been approved
• Maintaining of personnel files in accordance with HIPPA, FERPA and other federal, state, and local requirements
• Reconciliation of monthly bank statement
• Processing timesheets and payroll 26 times per year, and other payrolls as required or requested by the superintendent
• Reconciliation of monthly bills including but not limited to EBD, life insurance and other personnel benefits
• Quarterly reports, including but not limited to federal quarterly reports, Arkansas report to Workforce service, etc.
• Balancing and preparation of annual tax reports including but not limited to W2s, and 1099s, 1095Cs and other tax forms required by the federal, state, and local governments
• Providing SIS Student Cycle Coordinator monthly bank statement information for Cycle reporting for Cycles 2-7
• Cycle 1, 8 and 9 responsibilities
• Cycle 1 Personnel Budgeting
• Cycle 8 Salaries and Benefits report due on July 31 of each year.
• Cycle 9 Adjusting Journal Entries
• Journal entries throughout the year, as needed
• Salary redistributions, as needed
• Monthly reports to DESE and superintendent
• Attend CASBO workshops as approved
• Attend DESE/APSCN trainings as approved
• Other duties as assigned by the administration

• Maintain professional behavior, appearance, and work ethic to represent the school district in a positive manner at all times
• Articulate a positive image of the school district and school district employees
• Demonstrate effective customer service strategies to all district personnel
• Maintain a calendar of monthly due dates for recurring invoices
• Pay all invoices on time
• Effectively code debt requests and invoices
• Receive and process for payment all accounts payable debt requests, invoices, requisitions, purchase orders
• Match invoices with proper purchase orders
• Ensure completeness and accuracy of invoices and requisitions
• Detect and resolve problems with incorrect orders and invoices
• Contact district personnel and vendors to correct or obtain information needed
• Process payment information to prepare disbursements
• Prepare and distribute invoice payments at designated times
• File office copies of checks, requisitions, invoices, and purchase orders
• Check in orders and ensure delivery of orders to proper departments
• Maintain accurate up-to-date records
• Communicate current status of invoices to campus staff
• Prepare correspondence as requested
• Keep informed of and comply with state and district policies and regulations concerning primary job functions
• Prepare all required annual reports, 1099's, federal excise tax reimbursements, etc.
• Forward all invoices for equipment purchases to Technology Coordinator & Superintendent’s Administrative Assistant
• Reconcile monthly vendor statements to ensure payment of all invoices

• Matched purchase orders with invoices and recorded necessary information.
• Tracked financial progress by creating quarterly and yearly balance sheets.
• Reconciled accounts, managed audits and updated financial records with remarkable accuracy.

• Answer Phone, Greeted customer and Pharmacy Tech, Run Bill Pay
• Supported office efficiency by performing clerical tasks such as data entry, photocopying, scanning, and faxing documents.
• Contributed to team success by cross-training in various administrative roles, providing backup support when necessary.
• Assisted with onboarding new clients and securing paperwork completion.
• Provided exceptional customer service by addressing client concerns professionally and courteously, contributing to welcoming atmosphere.