María Sol Valdez

Personal assistance to Director (Owner). Agenda coordination and follow-up. Assistance to the Administrative area. Meeting and travel coordination. Meeting participation, minute record, communication and follow-up. Drafting, communication and updating of administrative procedures. Translation work, various communications, administrative notes and other documents. Spreadsheet/Presentation creation and update to support executives and boost team productivity. Incoming call and email screening, responding accordingly to support executive correspondence.

English / Spanish Translator for Frontier Dental Supply, Canada. Translation project of more than 30,000 items of dentistry materials, instruments and supplies to update the sales website.

Assistance to Production Leader (General Manager) of the Site and to the team of Poliols & Derivatives Plant Engineers (Production, Quality Systems, EH&S, Improvement and Logistics Area).
Agenda management. Coordination of meetings and training courses (local and abroad).
Coordination of international executive travel.
Local support for HR. Reports for payroll: plant staff overtime, control of staff reimbursements.
Purchasing: purchase requisition generation for materials and services, purchase order administration and follow-up . SAP system.

Administrative tasks for accounts payable. invoice loading and follow-up. Local tax payment.
Translation work, operational and security procedures. MSDS (Material Safety Data Sheets), Training Course Materials, Power Point Presentations.
Event Coordination, production/safety records celebration, year-end party, courses and training, visits to the plant for large and small groups. Planned logistics for off-site meetings by contracting for meeting space and ordering catering.
Document management and control in both physical and electronic libraries, update, maintenance and elimination of obsolete documents.
Vendor registration, banking and tax documentation.

Corporate credit card expense reports (own and General Manager's).

Supported business and hospitality needs of corporate partners and staff during meetings and company events.

Office management by ordering office supplies and maintaining office equipment.

Personal assistance to Branch Manager and administrative support for LPG (Liquefied Petroleum Gas) Marketing Team .
Sales, volume and price daily reports by area/distributors .
Agenda coordination and follow-up. Business meetings and training courses coordination. Purchasing. Petty cash. Preparation and control of expense reports. Spreadsheets and databases update to track, analyze and report on performance and sales data. Interacted with vendors to purchase and set up equipment and services. Set up conference rooms, technology and materials to facilitate meetings.

Translation work, operating procedures, safety standards and procedures and machine manuals for maintenance department.
National and international travel coordination for embarked personnel. Control of boarding days and off duty of embarked personnel.
Drafting of employment contracts for embarked personnel.