Michael Bobst
Springdale
Summary
Experienced Medical Records Specialist with over 11 years in HIPAA compliance and electronic health record management. Expertise in ensuring data integrity, processing court orders, and training staff on best practices. Skilled in scanning and indexing medical records while collaborating with healthcare teams to resolve discrepancies. Bilingual professional known for efficient records management and meeting deadlines in fast-paced environments.
Overview
11
11
years of professional experience
Work History
Medical records specialist II
Datavant
Phoenix
03.2015 - Current
- Managed patient records using Datavant's electronic health record systems.
- Ensured compliance with HIPAA regulations during record handling and storage.
- Facilitated efficient data entry and retrieval for healthcare providers and researchers to support patient care and research initiatives.
- Collaborated with medical staff to resolve discrepancies in patient information.
- Trained new employees on best practices for record management processes.
- Reviewed patient documents for accuracy to ensure proper archiving in electronic health record system. for accuracy before archiving into the system.
- Assisted in audits to ensure data integrity across all medical records systems.
- Adhered to HIPAA guidelines when handling protected health information.
- Collected, filed, scanned, and retrieved confidential patient information.
- Answered inquiries regarding the status of patient records or their availability.
- Ensured that all required forms were completed accurately and completely prior to storage or release.
- Performed data entry into electronic health record systems.
- Set up patient charts and documented information in various company software.
- Reviewed medical records to ensure accuracy and completeness.
- Pulled patient records and transferred information to appropriate parties.
- Collaborated with multiple departments to coordinate release of information requests from patients, legal representatives, insurance companies.
- Maintained electronic medical records for all clients
- Processed medical record requests from patients and providers to ensure timely access to patient medical files within designated timeframes.
- Maintained accurate documentation of all activities related to medical records.
- Entered patient insurance, demographic and health information into software and confirmed records.
- Verified record copies before handing each over to check for and remove unnecessary details.
- Identified discrepancies between paper and electronic records.
- Resolved any issues relating to incomplete documentation or coding errors.
- Provided training on the use of electronic health record systems to staff members.
- Conducted quality assurance audits of medical records for compliance with state regulations.
- Determined and implemented techniques to improve medical records retrieval process.
- Traveled to different clinical sites to review procedures.
- Created summaries of clinical visits using standard templates.
- Scanned medical documents into electronic health record system to ensure accurate digital storage. into electronic health record system according to established procedures.
- Scanned and validated medical records for upload.
- Safeguarded patient records, managing data transfers in compliance with HIPAA standards and organizational regulations.
- Maintained complete confidentiality in accordance with organization and legal requirements.
- Scanned incoming documentation.
- Retrieved medical charts for healthcare staff for filing in medical records.
- Supported administration staff with records requests to support patient care.
- Obtained information by contacting appropriate personnel or patients.
- Managed release of information requests and identified requestors as patient, relation or provider.
- Processed and invoiced records requests from patients, providers and third parties.
- Reviewed medical records for completeness and accuracy, updating information as needed.
- Processed and responded to external requests for medical records following established protocols.
- Monitored and managed inventory of medical record supplies, such as folders and labels.
- Assisted in auditing medical records for compliance with legal and regulatory standards.
- Collected, sorted, and distributed incoming correspondence and reports related to medical records.
- Facilitated the transfer of records between departments and external healthcare facilities.
- Accurately entered patient information into electronic health record systems.
- Assisted patients with requests for their medical records, guiding them through the process.
- Participated in quality assurance activities to enhance the accuracy and privacy of patient records.
- Organized and filed hard copy patient records in designated areas.
- Transmitted information or documents to customers through email, mailings or facsimile machine.
- Maintained positive working relationship with fellow staff and management.
- Located and retrieved files, assisting public with general information.
- Answered questions and fulfilled requests with friendly and knowledgeable service.
- Handled incoming calls and directed callers to appropriate department or employee.
- Proofread documents carefully to check accuracy and completeness of all paperwork.
- Mentored junior team members and managed employee relationships.
Education
Associate of Arts - Medical Billing And Coding
Colorado Technical University
Colorado Springs, CO11-2011
Skills
- Electronic health records
- EHR management
- EMR / EHR
- HIPAA compliance
- Release of information
- Medical records retrieval
- Patient information management
- Quality assurance auditing
- Records retrieval coordination
- Document management
- Attention to detail
- Problem solving
- Effective communication
- Team collaboration
- Training and mentoring
- Staff training
- Medical terminology
Timeline
Medical records specialist II
Datavant
03.2015 - Current
Associate of Arts - Medical Billing And Coding
Colorado Technical University