Nancy Guillermina Ruiz
Buenos Aires
Summary
Executive Assistant with over 20 years of experience in strategic assistance to CEOs, Senior management, and C-level teams of multinational companies, with the purpose of actively contributing to the company's mission.
Versatile profile with a desire to take on new challenges. Strong work ethic, adaptability and good interpersonal skills.
Adept at working effectively, unsupervised, and quickly mastering new skills.
I value a good social environment and permanently face new professional challenges.
Overview
26
26
years of professional experience
Work History
Management Assistant
DB SCHENKER ARGENTINA S.A.
Buenos Aires
10.2011 - 09.2025
- Coordinated over 120 national and international travels annually for C-Level executives, providing 24/7 support.
- Coordinated support to facilitate general office operations.
- Issued monthly invoices in SAP for logistics services to Volkswagen Argentina, achieving 100% accurate financial reconciliation
- Administered AMEX @Work travel expenses payments and processed executive reimbursements according to regional policies.
- Managed import payments via BBVA Net Cash and ARCA, ensuring meticulous documentation with zero audit discrepancies.
- Planned and executed more than 50 corporate events annually, overseeing budgets and vendor relations.
- Implemented a filing system that reduced administrative processing time by 30% and enhanced document accessibility.
- Maintained confidentiality in handling executive information and sensitive corporate records.
- Received and screened incoming calls and visitors, alerting management to priority matters.
Executive Assistant to the Managers
CONSTRUTORA NORBERTO ODEBRECHT-BENITO ROGGIO-CARTELLONE-SUPERCEMENTO (PROYECTO PLANTA POTABILIZADORA AYSA)
Buenos Aires
02.2009 - 05.2011
- Supported nine professional engineers in project execution and coordination.
Facilitated communication between team members and clients, enhancing project clarity.
- Assisted in scheduling meetings and managing project timelines effectively.
- (Multinational of Brazilian origin - Reconquista 1166, CABA)
Executive Assistant to Engineering Department
LABORATORIOS RAFFO – MONTEVERDE TECNOFARMA
Buenos Aires
12.2005 - 10.2006
- Participation in preparation of documentation for tenders
- Managed office correspondence and maintained organized filing systems.
- Handled incoming calls and directed inquiries to appropriate personnel.
- Answered telephone calls to give information to callers, take messages or transfer calls to appropriate individuals.
- Prepared documents such as memos, letters, reports, spreadsheets and presentations using Microsoft Office applications.
Secretarial receptionist
DOUBLE STAR LOGISTICS DE ARGENTINA
Buenos Aires
01.2000 - 11.2005
- Answered phone calls and managed inquiries efficiently.
- Greeted visitors and directed them to appropriate personnel.
- Coordinated meetings by preparing rooms and necessary materials.
- Maintained a neat reception area by organizing materials and tidying up furniture.
- Provided excellent customer service to clients and addressed concerns promptly.
Education
Bachelor of Science - Law
Universidad Nacional De Lomas De Zamora (UNLZ)
Zarate06-2025
Inglés - English Language
British Cultural Lyceum
Martinez Pcia. De Bs. As.06-2000
Secundarios -
Estudios Superiores Bs. As. (Av. Cabildo 900)
C.A.B.APrimarios -
Instituto Nuesta Sra. De La Misericordia (Av. Cabildo 1333)
C.A.B.APortuguese - Nivel 3
Skills
- High Solver abilities
- Effective and Faster Results
- Event coordination
- Travel logistics
- Meeting facilitation
- Budget administration
- Administrative tasks
- Office administration
- Logistics management
- Document preparation
Other Interests
Other courses and interests:
Running
Immediately available - full time
IBM TRAINING CENTER: Word – Excel – PowerPoint – Internet Explorer – Outlook
UADE SENIOR (CURSO DE PRESENTACIONES EFECTIVAS) consists of an intensive 24-hour PowerPoint course
Profesional Achievements
SAP CRISIS: coordinated international logistics in record time to resolve a production plant crisis caused by the SAP system failure, managed the urgent transfer of technical equipment and engineers from Germany, Brazil, Spain, Mexico, and the U.S. Oversaw the full organization of flights, accommodations, meals, and 24/7 support (via mobile and online), ensuring operational recovery with minimal economic impact
The role required strong multicultural interaction in several languages, adaptability, and the ability to implement effective solutions under extreme pressure.
LEGAL ADOPTION: successfully reactivated a halted full adoption process for a senior executive, proactively intervening to unblock a complex legal procedure, achieved full resolution and official registration of two Argentine minors, managing the case with absolute confidentiality, this event represented a profoundly meaningful and tangible human and professional impact for both my executive and me
Timeline
Management Assistant
DB SCHENKER ARGENTINA S.A.
10.2011 - 09.2025
Executive Assistant to the Managers
CONSTRUTORA NORBERTO ODEBRECHT-BENITO ROGGIO-CARTELLONE-SUPERCEMENTO (PROYECTO PLANTA POTABILIZADORA AYSA)
02.2009 - 05.2011
Executive Assistant to Engineering Department
LABORATORIOS RAFFO – MONTEVERDE TECNOFARMA
12.2005 - 10.2006
Secretarial receptionist
DOUBLE STAR LOGISTICS DE ARGENTINA
01.2000 - 11.2005
Bachelor of Science - Law
Universidad Nacional De Lomas De Zamora (UNLZ)
Inglés - English Language
British Cultural Lyceum
Secundarios -
Estudios Superiores Bs. As. (Av. Cabildo 900)
Primarios -
Instituto Nuesta Sra. De La Misericordia (Av. Cabildo 1333)