Summary
Overview
Work History
Education
Skills
Certification
Languages
Timeline

Paola Moraña

Buenos Aires

Summary

With 16+ years of experience as an Executive Assistant in top corporations, I have provided exceptional support to senior management. My strong organizational skills, effective communication, and adaptability ensure smooth operations and collaboration with diverse professionals. I excel at multitasking, prioritizing, and managing responsibilities with precision.

Overview

17
17
years of professional experience
1
1
Certification

Work History

Executive Assistant

Ogilvy
01.2024 - Current
  • I efficiently manage information flow, coordinate executive calendars, schedule meetings, and organize events. My responsibilities include arranging travel, handling expense reports, maintaining inventory, supporting HR, supervising kitchen operations, and assisting international visitors.

Office Manager and Administrative Assistant

Stensul
05.2023 - 01.2024
  • At Stensul’s Buenos Aires office, I managed office services, including supplier coordination for cleaning, maintenance, and catering, ensuring an optimal workspace. I organized in-office events to promote team engagement and supported the HR department with administrative tasks, document management, and onboarding, enhancing overall operational efficiency.

Executive Assistant

Aller & Co.
09.2022 - 05.2023
  • I assisted the CEO with administrative tasks, managing a dynamic calendar, and supported HR with internal communications, recruitment, benefits, and records management. As a Zendesk Agent, I coordinated tickets for tax, administration, and legal teams, ensuring prompt resolutions.

Executive Assistant to CEO and Leadership Team

Air Liquide
09.2020 - 09.2022
  • I managed Oracle-based invoice and procurement processes, liaising with vendors to ensure smooth operations. I supported the CEO and all direct reports by coordinating meeting logistics, arranging seamless travel and accommodations, and overseeing administrative needs. Additionally, I administered the company’s Travel and Purchasing Cards, optimizing financial processes and cost control.

Executive Assistant to CEO / Office Manager

IPG Mediabrands
07.2019 - 09.2020
  • As Administrative Support for the President, I managed scheduling, travel logistics, media appearances, and expenses. As Office Manager, I ensured efficient operations and organized key events, including the 1st Summit IPG Argentina for 60 guests and the 2019 End-of-Year Party for 400 attendees.

Executive Assistant to CEO / HR Assistant

ARTAI ARGENTINA S.A.
04.2018 - 06.2019
  • As Executive Assistant to the CEO, I managed business and personal activities, including scheduling, meetings, travel, and expenses, ensuring maximum efficiency. As an HR Assistant, I maintained HR databases, handled employee inquiries, and managed benefits administration. Additionally, I organized the End-of-Year Party at the Alvear Icon for 40 distinguished guests.

Executive Assistant to Regional Team (Substitute Maternity Leave job)

Zurich Insurance Company Ltd
01.2018 - 04.2018
  • As Assistant to 6 Latam Managers, I provided comprehensive administrative support, managing travel logistics and expenses. I also excelled in Event Planning, successfully organizing high-profile gatherings like the ExCo Meeting and Regional Quarterly Event for Zurich, attended by CEOs, CFOs, and key Latam Directors at prestigious venues such as Faena Hotels.

Executive Assistant

Brightstar Corp.
04.2017 - 09.2017
  • As Assistant to 4 Directors, I provided vital administrative support, managed travel logistics, and ensured accurate expense management. In my roles as HR Assistant and Office Manager, I supported the Training and Development Team, optimizing efficiency, and handled office maintenance to ensure a well-organized workspace.

Executive Assistant To Chief Executive Officer

Grupo OMINT
07.2012 - 03.2017
  • I worked closely with the CEO, managing a wide range of business and personal tasks, including scheduling, meeting and event planning, travel logistics, and expense management. My proactive, detail-oriented approach ensured a smooth balance between professional and personal responsibilities, enhancing the CEO's effectiveness and success.

Executive Assistant

Deloitte
05.2008 - 07.2012
  • Supporting a team of 4 Directors, 1 Partner, and their respective teams, I excelled in providing comprehensive administrative assistance, finely tuned travel logistics, and meticulous expense management

Education

Certificate - Project Management Expert

Universidad Tecnológica Nacional
09-2023

Abogacía - Law (Incomplete) -

University of Buenos Aires
01.1998

Zertifikat Deutsch als Fremdsprache, Goethe Zertifikat -

Goethe Institute
01.1995

First Certificate in English, (FCE) -

University of Cambridge
01.1994

Skills

  • Internal and External Communications
  • Multitasking
  • External Communications

Certification

  • Coach Ontológico Profesional
  • Project Management Expert
  • Cómo superar los sesgos cognitivos
  • Event organization and business protocol

Languages

English

Timeline

Executive Assistant - Ogilvy
01.2024 - Current
Office Manager and Administrative Assistant - Stensul
05.2023 - 01.2024
Executive Assistant - Aller & Co.
09.2022 - 05.2023
Executive Assistant to CEO and Leadership Team - Air Liquide
09.2020 - 09.2022
Executive Assistant to CEO / Office Manager - IPG Mediabrands
07.2019 - 09.2020
Executive Assistant to CEO / HR Assistant - ARTAI ARGENTINA S.A.
04.2018 - 06.2019
Executive Assistant to Regional Team (Substitute Maternity Leave job) - Zurich Insurance Company Ltd
01.2018 - 04.2018
Executive Assistant - Brightstar Corp.
04.2017 - 09.2017
Executive Assistant To Chief Executive Officer - Grupo OMINT
07.2012 - 03.2017
Executive Assistant - Deloitte
05.2008 - 07.2012
Goethe Institute - Zertifikat Deutsch als Fremdsprache, Goethe Zertifikat,
University of Cambridge - First Certificate in English, (FCE),
Universidad Tecnológica Nacional - Certificate, Project Management Expert
University of Buenos Aires - Abogacía - Law (Incomplete),

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Paola Moraña