Rachel Breitweiser

• Provides sensitive and essential executive-level administrative support duties for the City Manager.
• Schedules all appointments, speaking engagements, meetings and makes all travel arrangements.
• Maintains continuous contact, discretion, and independent judgment with department directors, associates, and highly visible community leaders to make specific arrangements to minimize scheduling conflicts for the City Manager.
• Review agreements, contracts, and memorandums of understanding for correctness before presenting them to the City Manager for signature.
• Knowledgeable in City Manager form of municipal government operational procedures.
• Prepared documents, reports, and presentations for the City Manager’s Office and Board of Directors.
• Assists in compiling information to prepare various reports for the City Manager and Board of Directors.
• Monitors the status of special staff assignments made by the City Manager to ensure completion.
• Streamline operations and prioritized tasks, allowing senior staff to increase productivity.
• Takes and relays messages expeditiously to the appropriate recipients; communicates with visitors and/or the general public to assist citizens in the prompt resolution of a problem or complaint; directs citizens to the appropriate personnel or department.
• Set up and stage special events for the City and the City Manager.
• Maintains filing system for the City Manager.

• Answered multi-line phone system, completing over sixty (60) daily calls, delivering messages to staff, and greeting visitors.

• Adhered to strict HIPAA guidelines.

• Managed schedules for four (4) departments and eight (8) providers.

• Worked with state and county agencies to coordinate care for clients.

• Managed master calendar and scheduled appointments for department managers based on optimal patient loads and clinician availability.

• Screened calls and emails and initiates actions to respond to or direct messages for managers.

• Worked directly with company principals and CFO to coordinate patient care.

• Worked with clients to plan and coordinate special projects and events logistics.

• Generated reports and typed letters in Word and prepared PowerPoint presentations.

• Sorted and distributed office mail and recorded incoming shipments for company records.

• Handled client correspondence and tracked records to foster office efficiency.

• Coordinated customer service and billing for four (4) departments.

• Managed financial documentation such as expense reports and invoices.

• Interacted with vendors to purchase and set up equipment and services.