Rosemary Portal
Bentonville
Summary
Experienced with HR data analysis to support organizational objectives. Utilizes insights to improve HR processes and decision-making. Strong understanding of employee relations and HR policy implementation.
Overview
10
10
years of professional experience
Work History
Academic HR Analyst, Step II
UCLA Health
Westwood, CA
10.2023 - Current
- In the Division of Cardiology, I manage the full employee lifecycle for academic appointees, graduate students and student workers.
- Ensuring compliance with University policy, collective bargaining agreements, and state and federal regulations.
- Play a critical role in onboarding and off-boarding academic appointments, payroll processing, benefits guidance and labor relations.
- Developed and maintained HR dashboards using advanced Excel functions for performance tracking.
- Collaborated with department leaders to streamline recruitment processes, enhancing candidate experience.
- Conducted compliance audits to ensure adherence to labor laws and internal policies, reducing risk exposure.
- Liaised with Postdocs and VGR's to provide guidance on visa requirements and application procedures.
- Managed case files efficiently, organizing documentation for timely processing and review.
- Collaborated with cross-functional teams to address complex visa cases and resolve issues promptly.
Administrative Specialist
UCLA Health
Westwood, CA
06.2018 - 10.2023
- Assisted postdoctoral researchers and graduate student researchers in coordinating activities within the division of cardiology. Supported visiting graduate researchers by facilitating their integration into ongoing projects. Organized resources and schedules to enhance collaboration among research teams.
- Oversaw new hire documentation processes to streamline onboarding efficiency. Collaborated on salary discussions within union guidelines to maintain equitable compensation. Directed separation procedures to uphold organizational standards and support employee transitions.
- Submit stipends, quarterly tuition fees, balance of fees for GSR’s via Go Grad and UCPath
- Assist the Cardiovascular Theme Seminar Series with arranging travel/lodging, scheduling, coordinating meetings, distributing electronic flyers and conducting seminars via Zoom
- Administered reimbursement and honorarium processing for external speakers.
Office Manager
CSC, INC.
Van Nuys, CA
03.2017 - 06.2018
- Processed daily accounts payable, accounts receivables, and invoices via Quickbooks
- Reviewed subcontract agreements for projects and vendors
- Handled payments and deposits using proper accounting procedures
- Managed worker compensation, general liability to comply with general contractors and the renewal process
- Prepared W2 forms, insurance verification as well as the year-end tax filing
Office Manager
Advantage Demolition
Winnetka, CA
07.2016 - 03.2017
- Oversaw all correspondence and telephone communications to maintain project flow. Managed data entry and filing processes to ensure accurate record-keeping. Scheduled demolition projects to optimize resource allocation and timelines.
- Executed payroll invoicing and payment transactions to ensure timely employee compensation.
Education
Bachelor of Arts - Sociology
California State University, Northridge
Northridge, CA05.2017
Skills
- Onboarding processes
- Job evaluation
- Employee relations
- Organizational development
- Payroll administration
- Workforce planning
LANGUAGES
Fluent in Spanish
Timeline
Academic HR Analyst, Step II
UCLA Health
10.2023 - Current
Administrative Specialist
UCLA Health
06.2018 - 10.2023
Office Manager
CSC, INC.
03.2017 - 06.2018
Office Manager
Advantage Demolition
07.2016 - 03.2017
Bachelor of Arts - Sociology
California State University, Northridge